AI-powered · No spreadsheets required

Bookkeeping that sorts itself

Upload invoice PDFs, even scanned ones. AI extracts every detail and files them by vendor and month. See your expenses at a glance.

Start for free View pricing

April expenses · $3,247.82

Hetzner$842.50

Cloudflare$318.00

Contabo$429.99

AdvinServers$1,657.33

Why FilePile beats Xero for invoice sorting

Traditional tools like Xero

Manual data entry for every invoice
Complex chart of accounts setup
Steep learning curve for small teams
Scanned PDFs? You're typing it in yourself
Expensive per-seat pricing

FilePile

Drop PDFs, AI extracts due dates, amounts, vendors
Auto-sorted folders: Company Month
Works in minutes, not weeks
OCR reads image-based invoices too
Simple plans · upgrade when you need more

Three steps. That's it.

Upload

Drag in all your invoice PDFs at once, we queue and process them automatically.

AI analyzes

Due dates, vendors, amounts, invoice IDs, extracted and deduplicated.

Sorted & charted

Files organized by company and month. Download ZIPs. Ask the AI anything.

Auto-filing

Every invoice lands in Vendor/Invoices/April_2026/, exactly how bookkeepers organize.

Expense charts

Monthly totals and per-vendor breakdowns. Filter by company instantly.

AI assistant

"How much did we spend on Hetzner in Q1?", get answers from your own data.

Business HQ: ten tools owners actually need

Beyond sorting PDFs, FilePile gives you payment command centers, accounting exports, bank reconciliation, budgets, and executive reports.

Vendor Payment Command Center

See every bill due, forecast cash outflows, and mark payments from one dashboard.

Free plan

Email Invoice Inbox

Forward vendor PDFs to a dedicated address and they auto-queue for sorting.

Pro plan

Accounting Export Hub

Export sorted data for QuickBooks, Xero, and Sage in one click.

Pro plan

Multi-Currency Treasury

Track spend across USD, EUR, GBP and more with vendor-level FX summaries.

Pro plan

Spend Budgets & Alerts

Set monthly caps per category or vendor and get warned before you overspend.

Pro plan

Subscription Renewal Radar

AI spots recurring vendor charges and surfaces upcoming renewals early.

Pro plan

Invoice Approval Workflows

Managers approve invoices before they are filed or marked for payment.

Business plan

Bank Reconciliation

Upload bank CSV exports and auto-match transactions to sorted invoices.

Business plan

VAT & Tax Compliance Reports

Quarterly tax-ready summaries grouped by category and vendor.

Business plan

Executive P&L Reports

Auto-generated profit and loss style reports with vendor concentration risk.

Business plan

See which plan includes each tool

Stop sorting invoices by hand

Free tier includes 25 invoices/month. No credit card required.

Create free account

Your sorted folder structure

sorting/
├── Hetzner_Gmbh/
│   └── Invoices/
│       ├── March_2026/
│       │   ├── 12.pdf
│       │   └── 15.pdf
│       └── April_2026/
│           └── 23.pdf
├── CloudFlare/
│   └── Invoices/
│       └── April_2026/
│           └── 24.pdf
└── AdvinServers/
    └── Invoices/
        └── April_2026/
            └── 25.pdf

Download any company or month as a ZIP, ready for your accountant.